Dear Jim,
My name is Dan Fisher and my company is Menemsha Group, a sales training and sales enablement solutions company that provides sales training, coaching, workshops and 
software products for IT staffing firms. Since 2008 we have worked with over 230 different IT staffing firm providing them with.....blah, blah, blah, blah....
Are you compelled to continue reading this email? Me neither! Writing sales prospecting emails is NOT easy which is why salespeople agonize over writing sales prospecting emails. In this blog post, how to write a sales prospecting email to a IT hiring manager, I'm going to share some tips and ideas to help you write effective email messages for IT hiring managers and your prospects in general.
So what is the goal when writing a sales prospecting email to a IT hiring manager and how does one accomplish that goal? The goal of a sales prospecting email is simply to get a response. The tips below will help you do just that. After you get your response, well, you're on your own!
Download Now: Top Sales Prospecting Techniques That Book More Meetings
Step 1 Establish the Context of the Email
One thing is for sure, we can't make ourselves (the salesperson) or our service, product or company the center of attention in our email (or voice mail). You must personalize EVERY prospect email message to the persona of your buyer. So if you're sending out mass emails, stop it because it is killing your credibility and brand. Writing an effective and personalized email requires some basic planning and research. In 5 minutes you should be able to identify a trigger event, and leverage their linkedin profile to come up with one of the following:
Step 2 Write Your Subject Line
Coming up with a subject line can be nauseating and a real time killer. Hey, I'm a sales guy too, I have to deal with it as well. But here are a few ideas:
Or, read this blog from Hubspot, 39 sales email subject lines that get prospects to open and respond.
Step 3 The Opening of Your Email
Do you read emails that begin with "My name is..." or "I'd like to introduce myself/my company?" Me neither. Start your email by referencing what you know about the prospect and his or her company. Some Examples include:
This opening captures the reader's attention because it is about them! Stroking their ego with a hint of flattery doesn't hurt either.
Step 4 The Body of Your Email
Don't give a really vague value proposition and don't go into "broadcast product/service pitch mode." Avoid jargon and fancy buzzwords like "cutting edge" or "revolutionary." These terms make your prospects even more skeptical of what you have to say or offer. Instead, share a relevant case study or value proposition with them. For more details on this you can download our Value Proposition Playbook. Again, this should only be 1-2 bullet points, keep it real high level as you can discuss the details in the phone call you are going to set up. The value prop should be used simply to gain credibility and pique their interest.
Step 5 Closing Your Email
Don't give a weak close by saying "I'd really appreciate a call back" or "I would really appreciate _ amount of your time." And don't ask for a meeting. This makes you sound desperate and needy as if you need them more then they need you. I understand you "need" or want their business, but do not show this. Instead, close by offering the prospect something of value and make yourself the prize. For Example, you might say:
I can be reached at......
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